June 3, 2021
● Board items:
o Review action/open items list
● Communications:
o Review results of online survey
o Review newsletter content, production and schedule; hand deliver?
o Send Anne changes to the newsletter and write a blurb to obtain email addresses
o Cost of website and domain name
o Squarespace page with free custom domain name for a year is $216.00/$18 per month
● ACC process:
o Codes, standards, specifications, setbacks and easements
o Enforcement policy from Sara
o Respond to Sara regarding Liens and to ensure that it is truly impacted by the moratorium
o What about work done that wasn’t authorized? Place in our first newsletter around how and where to find information…
o From Sara: “I went over the CC&R’s a few times and I don’t see that an ACC request can be denied for being in arrears. The language in the CC&R’s specifies interest charges, liens, and loss of voting power. What are your thoughts?”
o Lot and Lot (driveway expansions)
o Lot retaining wall and fence relocation
o Lot (deck)
o Lot (privacy trees)
o Lot (driveway)
● Issues:
o Lot (Update on barking dog)
o What issues will we respond to?
● Inspection report:
o Next steps - walk around?
o Write letter to homeowners regarding major issues (5 homeowners)
o How long is too long to have items in the front of your house for home maintenance? This needs to be addressed in CC&Rs
● Landscaping:
o Update on mainline irrigation broken at entrance through large park.
o Thomas got in touch with Tod Wilkinson of KBA, Inc., Brandon of Cascade Landscaping is going to reach out to Tod to determine the location of the irritation line break and potential fixes. Sara is going to follow up to determine that this issue is resolved.
● Finance:
o Overdue HOA dues letter?
o Follow up on notation at the top of the letters proposed by Sara
● Management:
o Follow up with Jason Hancock, Director of Land Development for Lennar
o Sent the board the first draft of the note to the planning manager
o Review of J&M contract and discuss retaining services
o Maple Hills Phase V next steps
