May 22, 2021
● Board items:
o Review action/open items list
● Communications:
o First letter and introductions; online survey; survey letters may be sent out by Sara
o Newsletter content, production and schedule
o Website?
- Debit card find out (Pete to take action with Sara around this)
- Thomas will bring cost of website and domain name to next meeting
● ACC process:
o Lot (doesn’t want to put in fence) - Per us no issue if they put a fence, but per current CC&R’s this wouldn’t be approved. We feel it’s ok but need to look into change of CC&R’s (Section 4.2G and Section 6.22)
o Lot (concrete walkway) - No issue with this…
o What about work done that wasn’t authorized? Place in our first newsletter around how and where to find information…
● Issues:
o Lot (Barking dog)
- Thomas to work with homeowner to setup time for Monday and or Tuesday if she would like to meet with us.
● Inspection report:
o Next steps
Write letter to homeowners regarding major issues (5 homeowners)
o Which ones will get letters?
o How long is too long to have items in the front of your house for home maintenance? This needs to be addressed in CC&Rs
● Landscaping:
o Review Cascade Landscape service list
Dead tree removal
Stand up Damaged tree that was hit by car (Brandon of Cascade will try to stake it up for no charge)
Trim caterpillar filled tree
Trim tops off trees (207th Ave SE/208th Ave SE, and little kid park)
Spraying Tract G
Trim and maintaining Tract T1 (Will remove Trees in the Fall)
o Cascade (Meeting scheduled with Brandon of Cascade for Thursday, May 20th at noon) Discuss results of meeting.
o Landscaping by the Blue Park
o Mainline irrigation broken at entrance through large park.
● Finance:
o Overdue HOA dues letter?
o Notation at the top of the letters proposed by Sara
o Balance sheet per email from Sara, 5/21
● Neighborhood Events
o Maple Hills Garage Sale
o Maple Hills Golf Tournament
● Management:
o Create and confirm a list of questions for Jason Hancock, Director of Land Development for Lennar, jason.hancock@lennar.com
o Review of J&M contract and discuss retaining services
o Maple Hills Phase V
